Adding Scheduled Notifications to your BoothBook is probably the most defining feature that will save you the most time. 


You can send E-mails, or SMS, to the customer, staff, venues or admin before or after the event date.


If you are not using some or all of these scheduled emails, you are missing out! This is great for taking care of those repetitive emails, up selling to make you more money, gaining reviews, or getting repeat business.


Here are some free examples (copy and paste them into your BoothBook & edit as you need)....




1 Year to Go!


Sending an email to the customer 365 days before the event date


Subject: 1 year to go!


Content:

Dear {{client_name_first}},


Just a quick email to confirm your booking {{booking_id}} with us on {{event_date}} 


We will aim to arrive at {{venue_name}} approximately 1 hour before your booking start time to set the booth up ready to be taking photos from {{event_start_time}} to {{event_end_time}} for you.


You can view, manage and pay any remaining balance for your booking at {{booking_link}} and please let us know if you would like anything to be added or amended on your booking details. 


We look forward to seeing you at your event in a years time!


Kind regards, 




12 weeks to go!


Sending an email to the customer 12 weeks before the event date


Subject: 12 weeks to go!


Content:

Dear {{client_name_first}},


Just a quick email to confirm your booking {{booking_id}} with us on {{event_date}} 


We will aim to arrive at {{venue_name}} approximately 1 hour before your booking start time to set the booth up ready to be taking photos from {{event_start_time}} to {{event_end_time}} for you.


To ensure the smooth running of the event please have a suitable area available for us to set up and operate in upon arrival as well as access to a power socket, just so we can cause the least disruption on the day as possible.


You can view, manage and pay any remaining balances for your booking at {{booking_link}} and please let us know if you would like anything to be added or amended on your booking details. 


We look forward to seeing you at your event in 12 weeks time!


Kind regards, 




60 Day Payment Reminder


Sending an email to the customer 60 days before the event date if balance remaining


Subject: Your Photo Booth Booking


Content:

Hi {{client_name_first}},


We can't wait to see you on the {{event_date}}, just to let you know you can view, manage and pay any remaining balance for your booking at {{booking_link}}.


Please let us know if you have any questions at all and we'll be happy to help.


Kind regards, 




30 Day Payment Reminder


Sending an email to the customer 30 days before the event date if balance remaining


Subject: Your remaining balance is due for booking #{{booking_id}}


Content:

Hi {{client_name_first}},


We can't wait to see you on the {{event_date}}, as there is only a month left to go before we see you, your remaining balance is now due.

You can view all of your booking details, and the remaining balance on your client portal here... {{booking_link}}


Please do let me know if you need anything on your booking changed or updated, and i'll be more than happy to help.


Kind regards, 




7 Day Payment Reminder


Sending an email to the customer 7 days before the event date if balance remaining


Subject: Your remaining balance is due for booking #{{booking_id}}


Content:

Dear {{client_name_first}},


We can't wait to see you on the {{event_date}}, and as there is only a week left to go your remaining balance is now due.


You can view, manage and pay any remaining balance for your booking at {{booking_link}}


Please do let me know if you need anything on your booking changed or updated, and I'll be more than happy to help.


Kind regards, 




3 Day Payment Reminder


Sending an email to the customer 3 days before the event date if balance remaining


Subject: IMPORTANT: Balance due for booking #{{booking_id}}


Content:

Dear {{client_name_first}},


I have emailed you a couple of times regarding your event on the {{event_date}}, and as there are only 3 days left before we are due to arrive, we need payment from you now to ensure your booking goes ahead. as planned.


You can view, manage and pay any remaining balance for your booking at {{booking_link}}


Please do let me know if there is anything stopping you from paying your balance, we also take payments via bank transfer or over the phone if you need to.


Kind regards, 




2 Day Payment Warning


Sending an email to the admin 2 days before the event date if balance remaining


Subject: BALANCE NOT PAID for #{{booking_id}}


Content:

Site admins: Please follow up with {{client_name}} immediately as their booking at {{venue_name}} is in 2 days time on the {{event_date}}, and their balance has not been paid.


CLIENT MOBILE:  {{client_phone_mobile}}

CLIENT LANDLINE:  {{client_phone}}

CLIENT EMAIL:  {{client_email}}




Guestbook upsell e-mail


Sending an email to the customer 45 days before the event date if booking DOES NOT contain a Guestbook


Subject: Special offer for booking #{{booking_id}}


Content:

Hi {{client_name_first}},


We aren't that far away from your event on the {{event_date}}, and I noticed you don't have a guestbook included in your booking.


We hand make our guestbooks with craft paper brown hard covers, and black pages - then print a duplicate of every photo to stick on the guestbook, and your guests sign the book with a white or silver sharpie pen. Not only do they look great, but they also make the most amazing keepsake of your event, something that you are sure to look back on in the future.


We have a few special offers on at the moment that might interest you, please visit your client portal at {{booking_link}} to view them, or contact me if you have any questions.


Best wishes, 





Contact & Confirm Booking Details - 2 weeks Before Event


Sending an email to the customer 2 weeks before the event date


Subject: Your Photo Booth Booking


Content:


Dear {{client_name_first}},


Just a quick email to confirm your booking {{booking_id}} with us on {{event_date}} 


We will aim to arrive at {{venue_name}} approximately 1 hour before your booking start time to set the booth up ready to be taking photos from {{event_start_time}} to {{event_end_time}} for you.


Reminder: To ensure the smooth running of the event please have a suitable area available for us to set up and operate in upon arrival as well as access to a power socket, just so we can cause as little disruption on the day as possible.


You can view, manage and pay any remaining balances for your booking at {{booking_link}} and please let us know if you would like anything to be added or amended on your booking details. 


We look forward to your event in a couple of weeks!


Kind regards, 




Confirm details with the venue


Sending an email to the venue 2 weeks before the event date


Subject: Your Photo Booth Booking


Content:


Dear {{venue_name}},


We are due to visit you in 2 weeks time for {{event_name}} on the {{event_date}}.


We will aim to arrive at {{venue_name}} approximately 1 hour before the booking start time to set the booth up ready to be taking photos from {{event_start_time}} to {{event_end_time}}.


To ensure the smooth running of the event please have a suitable area available for us to set up and operate in upon arrival as well as access to a power socket, just so we can cause as little disruption on the day as possible.


Our insurance documents can be found here if you need them [add link]


We look forward to seeing you in a couple of weeks!


Kind regards, 




Staff Reminder


Sending a SMS to the assigned staff 1 day before the event date


Subject: You're working tomorrow


Content:

Hi {{assigned_staff}}, just a quick reminder that you are working tomorrow at {{venue_name}}, {{venue_postcode}} at {{event_start_time}}. Please make sure you are there by {{event_arrival_time}}




After Event Review & Thank You Coupon Code


Sending an email to the customer 2 days after the event date


Subject: Thank You Gift


Content:

Dear {{client_name_first}},


Thank you so much for booking with us on {{event_date}} at {{venue_name}}, we hope you enjoyed it as much as we did.


If you would like to leave us a review you can do so on our Facebook page and as a thank you we would like to offer a £25 coupon which you are more than welcome to use yourselves or pass on to family and friends. Simply enter the coupon code THANKYOU25 when booking online at https://booking.southwestphotobooths.co.uk/ to have £25 deducted from the booking total.


Also don't forget you can now view all your photos on our Website Gallery or in high quality on our Facebook Album!


Best wishes, 




Nothing Paid After Booking - chasing deposit


Sending an email to the customer 1 hours after submitted date if nothing paid


Subject: Please Confirm Your Photo Booth Booking With Us


Content:

Dear {{client_name_first}},


Thank you for your interest in booking with us, to confirm your booking {{booking_id}} on {{event_date}} we require a £75 deposit which will secure the booth for your date.


You can view your booking details and pay the deposit as well as any remaining balance at {{booking_link}}


If we don't receive a deposit from you within the next 24 hours, we will assume you no longer wish to book a photo booth, and will delete your booking for you.


Please let us know if you need anything on your booking changed or updated, and we'll be more than happy to help. 


Kind regards, 




Nothing Paid After Booking - Delete booking/Follow up


Sending an email to the admin 24 hours after submitted date if nothing paid


Subject: A customer booked but didn't pay a deposit


Content:

Please see this booking... {{booking_link}}


The customer booked yesterday, but hasnt paid a deposit yet. Please call them on {{client_phone}} or {{client_phone_mobile}} to try and take a deposit.




Thank You - 11 months after


Sending an email to the customer 335 days after event date


Subject: Thank You From South West Photo Booths


Content:

Dear {{client_name_first}},


Just a quick email to say thank you so much for booking one of our photo booths last year on {{event_date}} at {{venue_name}}, we hope you have many fantastic memories to look back on!


Please bear us in mind for your next celebration or party, and we will be happy to help!


Best wishes,